These days we all are using emails except for those who are still living under the rock (If any).
But there are some basic email etiquette's that everyone should follow for effective communication. So here i have compiled a list of Top 10 Etiquette's that everyone should follow for better communication.
1. Stick to the professional email address
You may use email addresses like sweetgurl@gmail.com or rockingcoolboy@gmail.com up to your schools but if you wants to grow up and work like professionals that you must have to stick to the professional email address. Your email address reflect your personality, so choose it carefully. Your email address must contain your name consider adding your initial and middle name. If it is not available then try to some some significant numbers in the ending.
You professional email address should look like John.manziel20@abc.com.
2. Do First thing at last
Enter the recipient email in the "To" field at the last when you have completed your email. This is because some times just by mistake while typing email we pressed the enter button and the incomplete email got ejected from our mail box and its quite embarrassing.
3. Proper Use of BCC
If you are sending a particular email to multiple email addresses then you should add all these email addresses in the BCC field and put your email in the "To" field because no wants to share their private email address with strangers.
4. Meaningful but short email subject.
Use the subject field so effectively that the recipient get to know your purpose and content of the email without opening it. Never use subject like "Hi", "hello", From Wilson etc.
Take some time to think a meaningful but short subject.
5. Greet the recipient properly
If You are dealing with your friends then you are allowed to use Hi !, Hey !, Yo ! but if you are contacting someone for the first time then don't misspell the person's name, try to double check it from any document available or Google it online.
In most of the cases Dear Sir/Madam is acceptable if you don't know about the recipient's gender.
6. Keep the Body Short and precise
Its true ! Like you and me, no one wants to read out the long email. Keep the message short and to the point. Concentrate on the subject of the email and don't try to add irrelevant discussion. Take care of the proper capitalization and punctuation. Never ever use short form or the sms language that we often used during the text messages. Double Check for an grammatical error or spelling mistakes.
7. Close an email properly
If in doubt, copy what your recipient has already use. If you are sending an email for the first time , Some choices are : Best Regards, Cordially, Best Wishes, Many Thanks, Sincerely, Regards, Thank You etc.
8. Don't attach bulky files
Never try to attach bulky files rather try to upload them on cloud services like Google Drive or Drop Box and then Just share the relevant links in email.
9. Use the email Signature properly
As far as Business emails are concerned make sure that your Email Signature includes your complete name, mailing address, web address and Phone numbers.
For personal emails it is not necessary.
10. Provide a Legal Disclaimer
In order to protect yourself as much as possible try to include a disclaimer at the bottom of the email. ( only valid For Big Companies)
If you find this article useful, then please don't forget to show your love by sharing it with your friends and family.
But there are some basic email etiquette's that everyone should follow for effective communication. So here i have compiled a list of Top 10 Etiquette's that everyone should follow for better communication.
1. Stick to the professional email address
You may use email addresses like sweetgurl@gmail.com or rockingcoolboy@gmail.com up to your schools but if you wants to grow up and work like professionals that you must have to stick to the professional email address. Your email address reflect your personality, so choose it carefully. Your email address must contain your name consider adding your initial and middle name. If it is not available then try to some some significant numbers in the ending.
You professional email address should look like John.manziel20@abc.com.
2. Do First thing at last
Enter the recipient email in the "To" field at the last when you have completed your email. This is because some times just by mistake while typing email we pressed the enter button and the incomplete email got ejected from our mail box and its quite embarrassing.
3. Proper Use of BCC
If you are sending a particular email to multiple email addresses then you should add all these email addresses in the BCC field and put your email in the "To" field because no wants to share their private email address with strangers.
4. Meaningful but short email subject.
Use the subject field so effectively that the recipient get to know your purpose and content of the email without opening it. Never use subject like "Hi", "hello", From Wilson etc.
Take some time to think a meaningful but short subject.
5. Greet the recipient properly
If You are dealing with your friends then you are allowed to use Hi !, Hey !, Yo ! but if you are contacting someone for the first time then don't misspell the person's name, try to double check it from any document available or Google it online.
In most of the cases Dear Sir/Madam is acceptable if you don't know about the recipient's gender.
6. Keep the Body Short and precise
Its true ! Like you and me, no one wants to read out the long email. Keep the message short and to the point. Concentrate on the subject of the email and don't try to add irrelevant discussion. Take care of the proper capitalization and punctuation. Never ever use short form or the sms language that we often used during the text messages. Double Check for an grammatical error or spelling mistakes.
7. Close an email properly
If in doubt, copy what your recipient has already use. If you are sending an email for the first time , Some choices are : Best Regards, Cordially, Best Wishes, Many Thanks, Sincerely, Regards, Thank You etc.
8. Don't attach bulky files
Never try to attach bulky files rather try to upload them on cloud services like Google Drive or Drop Box and then Just share the relevant links in email.
9. Use the email Signature properly
As far as Business emails are concerned make sure that your Email Signature includes your complete name, mailing address, web address and Phone numbers.
For personal emails it is not necessary.
10. Provide a Legal Disclaimer
In order to protect yourself as much as possible try to include a disclaimer at the bottom of the email. ( only valid For Big Companies)
If you find this article useful, then please don't forget to show your love by sharing it with your friends and family.
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